1. Introduction

Ginima Ltd (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal data responsibly. This policy explains how we collect, use, and store your personal information when you sign up for our newsletters or updates. We are based in the UK and adhere to the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who is responsible for your data?

The data controller for the personal information collected by Ginima Ltd is Andrew Nairn. You may contact us about your data at any time using hello@ginima.design .

3. What information do we collect?

On this website we collect your name and email address when you fill in and submit our Join the Studio List form and, additionally, information about your commission request when you fill in and submit our Commission a Piece form.

4. How do we collect your information?

We collect your information directly from you when you provide it to us by filling in and submitting the forms on the website. 

5. How do we use your information?

We use your name and email address solely for the purpose of communicating with you to answer requests for commissions submitted through our Commission a Piece form, or for sending you news and updates about Ginima you have signed up for via the Join the Studio List form. Our lawful basis for this processing is your explicit consent, according to the Information Commissioner’s Office (ICO) guidelines. 

6. Do we share your information?

We do not share your name or email address with any third parties outside of our organization for marketing or other purposes, except as required to fulfil our news and update Studio List service such as using an email marketing platform. In such cases, we will ensure that any third-party service provider is compliant with UK GDPR requirements.

7. How long do we keep your information?

We will hold your name and email address for as long as you remain on our studio list, or for a period of maximum 2 years after the delivery of an order, whichever is later.

8. Your rights regarding your data

Under the UK GDPR, you have the following rights regarding your data:

• Right to be informed: You have the right to be informed about how we collect and use your personal data.
• Right of access: You can request a copy of the personal information we hold about you.
• Right to rectification: You can ask us to correct or complete your personal data if it is inaccurate or incomplete.
• Right to erasure (right to be forgotten): You can ask us to delete your personal data in certain circumstances.
• Right to restrict processing: You can ask us to stop using your personal data in certain ways.
• Right to data portability: You can ask us to transfer your personal data to another organization.
• Right to object: You can object to the processing of your personal data in certain situations.
• Right to withdraw consent: You can withdraw your consent for us to use your data for updates or any other communication at any time by contacting us using unsubscribe@ginima.design

9. How to complain

If you have concerns about how we are handling your personal data, you can lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s independent authority for data protection.

10. Updates to this privacy policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements, or evolutions in the website and its services. Any changes will be posted on this page.

Last Update: 10th April 2026